The United Nations Assistance to the Khmer Rouge Trials (UNAKRT) is procuring goods and services from experienced vendors to deliver and install compact/mobile shelving to accommodate the ECCC’s archives
Brief Scope of Services:
The United Nations Assistance to the Khmer Rouge Trials (UNAKRT) is procuring goods
and services from experienced vendors to deliver and install compact/mobile shelving
to accommodate the ECCC’s archives:
The ECCC, to which UNAKRT provides technical assistance, is relocating to premises on Jok Dimitrov Boulevard in Phnom Penh. Under the terms of the Addendum to the UNRGC Agreement (an international legal instrument), the ECCC is required during its residual phase to, inter alia: maintain, preserve and manage its archives; respond to requests for access to documents; and disseminate information to the public regarding the Extraordinary Chambers. The Royal Government of Cambodia and United Nations
have agreed that it is vital to ensure that the archives are preserved in accordance with international standards and that they are as broadly accessible as possible. For the purpose of preserving and promoting the legacy of the Extraordinary Chambers, the ECCC must continue to provide electronic and physical access to its public archives (see Addendum, articles 2(1), 3).
2. Technical requirements:
The technical requirements derive from the ECCC’s holdings and the applicable ISO requirements for repositories in humid climates. The compact/mobile shelving system must have the following features:
• System capacity. The system shall allow a store capacity of 1200 – 1300 linear metres (lm) of paper records stored in archival boxes (see below); 60‐80 lm of audio‐visual records and 100‐120 lm of books. Shelves must accommodate a small collection of maps and A3 format records (currently stored in 10 maps
• Mobility. The system must be automated and electrically driven.
• Power supply. Battery back‐up is required in case of power cuts.
• Configurability. The archives comprise different media and storage formats.
Paper records are stored in acid‐free boxes (H265 x D395 x W135 mm) and regular (lever arch) office binders (H350 x D250 x W75 mm); CDs (142 x 125 x 10 mm); DVCam Sony 184 (137 x 95 x 20 mm); minicassettes (100 × 63 × 13 mm); microcassette (34 x 56 x 13 mm); A3 documents and maps; and books of various sizes. Shelving must be fully configurable to accommodate all formats.
• Dimensions. The height of the shelving units shall not exceed 2820 mm. The length of shelving units will be determined according to room components and structural members (columns, beams, slabs, doors, power outlets, fire suppression fixtures, etc). Special attention is to be given to spatial limitations during the planning/proposal stage (refer to Annex).
• Load capacity. Every bay must be able to carry a load of 100 kg.
• Material. The shelves and units must be made of galvanized steel.
• Security: Approximately 75% of the holdings are judicially classified as confidential, and will require compartmentalized storage inside bays. Access to each unit must be individually configurable. Biometric access control, together with pin code and/or key is highly desirable.
• Safety. Shelving units must include a self‐lock mechanism which will prevent closure when an object (person) is detected.
• Illumination. Every aisle shall illuminate when open. LED lights or similar must not exceed 100 lux.
• Design. Outside end panels must be personalizable for wayfinding and customized designs (e.g. logo).
• Compliance with international standards. RAL‐RG 614/1, RAL‐RG 614/4, ISO 9001, ISO 14001, and EN 1090‐1:2012 or equivalent.
• Warranty. 10 years warranty.